Title:

Registrar

FLSA Classification:

Exempt - Salary (grant funded)

Reports to:

Director of Operations

Salary Range:

$36,000 - $45,000

Created Date:

4/5/2023

Updated Date:

Bloom Academy Charter School exists to provide a high quality, rigorous, and joyful educational experience to students in grades kindergarten to fifth grade. We are a new and independent school seeking to add deeply mission aligned, smart, hardworking, and emotionally intelligent people to our founding staff. We opened August 2019 with a cohort of kindergarten and first graders, and now serve scholars in grades K-4 the 22-23 school year. We will continue to add a grade level every year until we reach the fifth grade.

WHO WE ARE AND WHAT WE BELIEVE

At Bloom Academy we provide a safe, joyful, inclusive, and challenging learning environment for all students. This includes children with special needs. This includes children from low-income households. This includes children who have been historically marginalized. We believe that all children can learn at high levels. We believe that all children are extraordinary. We believe that children can only be as great as the adults in front of them. We believe that excellent teaching requires planning, coaching, constructive feedback and reflection. We believe that teaching is one of the greatest and hardest responsibilities in the world. We treat each other with respect and value the talent each person adds to our organization no matter their position on our organizational chart.

We exist to change the narrative about what children from low-income neighborhoods are capable of achieving both academic and personally. We exist to change the narrative about what Black and Brown children are capable of achieving both academically and personally. We are unapologetic about our philosophy. All applicants must share this mindset – no exceptions.

This is a grant funded position.

Bloom Academy Registrar

Driven by our mission to ensure every child succeeds, the Registrar will be responsible for ensuring that all families and students have a pleasant and operationally efficient experience while on Bloom Academy’s campus. Joining our team as a founder provides a unique opportunity to help build the culture and legacy of Bloom Academy as it becomes an enduring and premier education option for generations of students to come.

The Registrar will have the following key responsibilities:

Registrar and PEIMS Management

  • Managing the student enrollment process and all TREX requests
  • Ensuring that 100% of scholar records are received by the 1st week of school
  • Coordinating the collection and submission of data required for PEIMS submissions according to PEIMS Data Standards
  • Working cooperatively with our operations team, teachers, and back office to collect, organize, and format data required for submission of district PEIMS data in a timely manner
  • Working cooperatively with the instructional team to complete grade verifications, and report card distribution
  • Distributing edits and reports to appropriate staff for analysis, verification, and correction
  • Communicating attendance reporting to staff, including: chronic absenteeism, progress towards goal by day, absence calculations
  • Communicating attendance importance to scholars and families
  • Hosting attendance incentives for scholars, sending out attendance communication via designated platform
  • Ensuring teacher attendance submission is in line with official attendance taking time
  • Managing the campus withdrawal process
  • Creating and maintaining student files in accordance with Bloom Academy policy
  • Tracking receipt of student records and follow up with prior schools to obtain any missing documents
  • Acting as point of contact for all requests for student information from schools and outside agencies, and collaborates with leadership team to prepare any information needed to respond to such requests

Recruitment/Enrollment

  • Assisting with student recruitment efforts
  • Manage registration process in partnership with the Scholar Enrollment Coordinator by distributing communications, following up with families, and supporting the collection and input of registration documents until 100% registration is complete
  • Meeting 100% enrollment goal by day 5 of school year operation

Required Qualifications

  • Associates degree required; Bachelor’s degree preferred
  • Deep alignment with school’s mission and core values
  • A staunch belief that all students regardless of race or socio-economic status can achieve at high levels and be positive contributors to their communities
  • A successful background check in compliance with state law
  • Strong written and verbal communication skills
  • Excellent communication and interpersonal skills and the ability to establish and maintain effective and collaborative working relationships with all school stakeholders
  • Proficiency in Microsoft Office programs and social media platforms (Instagram & Facebook)
  • Anticipated start date is June 2022

Preferred Key Competencies, Mindsets and Abilities

  • A growth mindset and high emotional intelligence
  • A social justice-oriented philosophy as it relates to the achievement gap and educational advancement of disenfranchised communities
  • Can-do, team first, “glass half full” attitude
  • Innovative, thoughtful, question-asking intellect
  • Always looking for ways to do things better, faster, in a more user-friendly fashion
  • Eager to contribute to an intellectual environment in which the best idea always wins
  • Registrar/SIS experience at a school
  • Strong organizational and time management skills
  • Spanish proficiency a bonus

Disclaimer: This job description provides the general nature and level of work to be performed by individuals hired for this position. This is not intended to be an exhaustive list of all responsibilities and duties required. Bloom Academy Charter School reserves the right to change any or all content of this job description based on the school’s needs. If applicable, the incumbent will be notified of any changes before they take effect.

Bloom as you are.

Bloom Academy is an equal opportunity employer. We celebrate diversity and strive to create an inclusive environment for all adults and children who enter our doors.